Model Proceedings
1) Annual Grade Increment
- As per Fundamental Rule-26 (F.R.26) concerned authority sanction annual grade increment to employee
- Employee should completed one year service without any Extraordinary Leave or Loss of pay.
PROCEEDINGS OF THE HEAD MASTER, Z.P.H.S.__________
Present: Sri_____________________________
Proc.No. Date:
certain teachers working under this office – Orders issued .
Ref : 1 ) GO.M.S.No.40, Dated. 07-05-2002.
2 ) G.O.Ms.No.133, Dated. 02-05-1974
3 ) Application of the individual, Dt.
ORDER:
In pursuance of the above sub.& ref. ,the under mentioned teachers working under my control have submitted their proposals for sanction of Annual Grade Increments vide Ref.3.
Hence as per the powers delegated me vide Ref. 1 and 2 the Incumbents are hereby
Sanctioned their Annual grade increments as per the annexure shown below.
However the Incumbents are eligible to get their monitory benefit from the first date of month vide ref.2.
The same may be entered in the original Service Register of the Incumbents.
ANNEXURE
| SL.NO. | NAME OF THE EMPLOYEE WITH DESIGNATION |
DUE DATE OF INCREMENT |
SCALE OF PAY |
PRESENT PAY |
RATE OF INCREMENT |
FUTURE PAY |
REMARKS
|
COPY TO:
2. The Individual.
3. The Stock file.
………………………………………………………………………………………………………………………………………….
Present : Sri_____________________________
Proc.No. Date:
Sub : Estt.Ele.Edn. –M.P._______________________ – Sanction of Annual Grade increments of
Certain teachers working under this office – Orders issued
Ref : 1 ) GO.M.S.No.40, Dated. 07-05-2002.
2 ) G.O.Ms.No.133, Dated. 02-05-1974
3 ) Application of the individual, Dt.
* * * * *
In pursuance of the above sub & ref., the under mentioned teachers working under my control have submitted their proposals for sanction of Annual Grade Increments vide Ref.3.
Hence as per the powers delegated me vide Ref. 1 and 2 the Incumbents are hereby
Sanctioned their Annual grade increments as per the annexure shown below.
However the Incumbents are eligible to get their monitory benefit from the first date of month vide ref.2.
The same may be entered in the original Service Register of the Incumbents.
ANNEXURE
| SL.NO. | NAME OF THE EMPLOYEE WITH DESIGNATION |
DUE DATE OF INCREMENT |
SCALE OF PAY |
PRESENT PAY |
RATE OF INCREMENT |
FUTURE PAY |
REMARKS
|
MANDAL EDUCATIONAL OFFICER,
M.P.__________________________
COPY TO:
1. The S.T.O
2. The Individual.
3. The Stock file.
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Annual Grade Increment Proceedings
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2) Extraordinary Leave
- Employee does not have any leave balance in his leave account, then he request to apply for EOL.
- His date of increment is extended to equal days (EOL Period)
- Increment, up to 6 months will be calculated, if this leave is granted on medical grounds, but HOD (C&DSE) proceedings also required, above 6 months permission should take from government.
- As per GO.Ms No:11 dt 13-01-2014 ,Any employee without take permission from concerned authorities a period of one years, The authority is right to remove, those employee from service,
PROCEEDINGS OF THE HEADMASTER, Z.P.H.S. ………(M)…………………
-
Rc.No.: Date
Sub:- Estt.Sec., Edn., – ZPHS ………………….- Sri/Smt……………….…………. S.A. -Sanction of Extraordinary Leave – Orders – Issued – Regarding.
Ref:- 1. GO. Ms. No. 40 (Edn),, dt.07.05.2002.
2. G.O.Ms.No. 70 Edn.(Ser.V) Dept. Dated 06-07-2009
3. Medical Certificate, Dated _____________
4. Requisition of the individual dated___________
*****ORDER :
As per the references 1st to 3rd cited, Extraordinary leave of …………….. days
(From ………………………….. to ……………………….. (……………. days)) Is sanctioned to Sri………………………………. ……………………………….. as per the reference 5th cited on the grounds of Medical / Personal reasons/ Higher Education.
This Extraordinary leave will be counted for annual periodical increment and 8/16/24 year’s automatic advancement scheme, i.e., the increment and pay fixations will be postponed for the period. No pay and allowances will be paid for the above said period
Necessary entries have been made in the Service register of the individual with proper attestation.Headmaster
Z.P. High School
Copy to
1) The Individual
2) Stock file
3) STO
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EXTRAORDINARY LEAVE PROCEEDINGS
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3) Festival Advance
PRESENT: – ……………………………………
Procs.NO. Dt.
Sub:- Estt.-Sec.Edn.-Sanction of Festival Advance for the Teaching Staff –Z.P.H.S. …………………… -reg.
Ref :- 1. G.O.Ms.No.175 Finance (A&L) Dept., dt.15.05.2010
2. Applications of individuals dated:
Orders:
With reference to the subject cited above Teachers working at GHS ………………….. have been sanctioned Rs. /- ( ) per each as Festival Advance for …………………… to be celebrated on…………………….
The following teachers have been sanctioned the above said amount. The same amount will be recovered from their salaries /-per month from next month onwards for a period of 10 months.
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SL. NO |
NAME OF THE EMPLOYEE |
DESIGNATION |
GRADE & PAY |
DATE OF SANCTION |
AMOUNT |
RAMARKS |
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Copy to Head Master
The STO …………….. Z.P.HighSchool
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4) Half Pay Leave and Commuted Leave
Present: Sri. ————————————————————-
Proce. No. —————- Date:
Sub: Sanction of Half Pay/Commuted leave to Sri. ………………………………..SA,
Z.P. High School, ……………………………………Orders issued – Regd.
Ref: (1). A.P. Leave rules 1933, Amended from time to time, Rule 13.
(2). G.O.Ms.No.40.Edn.dt.7.5.02
(3). G.O.Ms.No.70, Edn.dt.6.7.09
(4). Medical certificates issued Dt: ………………….
(5) Application of the Individual.
In exercise of the powers delegated in terms of GOs 2nd & 3rd read above, the applicant is sanctioned leave as detailed below on the strength of connected Govt. orders relating to provisions
A N N E X U R E
1. Name & post & School: ————————————————————–
2. Nature of leave applied for: Half Pay. /Commuted Leave on ………………….. Reason…………
3. Type of leave Sanctioned and dates:
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NATURE OF LEAVE |
FROM dt |
TO dt |
No.of Days |
No.of Days Commuted |
Balance after this leave |
Remarks |
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Half Pay / Commuted Leave
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4. Balance of Leave at Credit after this Sanction: Half pay Leave —— days,
5. Whether necessary entries are made in the S.R.: YES
Signature of Head Master,
Copy to Individual,
Copy to STO ———————————-
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HALFPAY LEAVES And COMMUTED PROC
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5) Miss Carry Leave
PROCEEDINGS OF THE HEADMASTER ZPHS……………………………
Present:………………………………………..
R.C.No. Dated: . .
Sub:- Estt.-………………………………………………………….,
– Special Medical Leave for Abortion from………………..to……………..
i.e for …………… days (both days inclusive) – Sanction – Orders –Issued.
Ref:- 1. G.O. M.S.No. 295 Fin &Plag. Dt :13.8.1985.
2. Application of Smt. …………………………………………….
along with the Medical Certificate.
***
ORDER:
In accordance with G.O. read above reference 1st cited Smt………………………., SGT/SA,……………………………School,…………………..(M), is here by sanctioned Special Medical leave for Abortion for …….days from ………….. to …………….. (both days inclusive)
The individual is directed to join after expiry of Special Medical Leave for abortion now granted at the same School
Certified that necessary entries were made in the Service Register of the individual.
Certified that the she would have been continued in the same post but for going on leave now granted.
Head Master
Copy
to the individual
to the File
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6) All Leave’s in one Proceeding
Z.P.HIGH SCHOOL- ………………………………….
PROCEEDINGS OF THE HEAD MASTER
Present: Sri/Smt. ————————————————————–
L.Dis No. —————- Date:
Sub: Sanction of ———————-leave to Sri/Smt. ——————————
——— Assistant, Z.P.High School, ————————, Orders issued – Regd.
Ref: 1.A.P.Leave rules 1933,Amended from time to time, Rule 13.(2).G.O.Ms.No.186,Fin,dt.23.7.09(commuted leave on medical grounds).(3)G.O.Ms.No.449,Fin-dt,28.10.96 (Full pay on HPL for T.B./ cancer/heart/neuro diseases up to 6 months).(4) GO.Ms.No.152 Fin, dt.04.05.2010.(180daysMaternity leave/Abortion leave 42 days) (5) G.O.Ms.No.231,fin.dt.16.9.05 (paternity leave 15 days) (6) G.O.Ms.No.40.Edn.dt.7.5.02 (7) G.O.Ms.No.70,Edn.dt.6.7.09 (8) Medical certificates issued by R.M.P. (9) Application of the Individual.
In exercise of the powers delegated in terms of GOs 6th & 7th read above, the applicant is sanctioned leave as detailed below on the strength of connected Govt. orders relating to provisions.
A N N E X U R E
1. Name & post & School :———————————————
2. Date from which the Applicant has been on leave : From ———– to .—————, —-days
(Total days) From —————-to —————, —–days
: From —————-to —————, —–days
3. Nature of leave applied for : ———————– on Personal/Medical Reasons
4. Delivery & two living children certificates submitted
In case of Maternity leave or Paternity leave : Yes
5. Type of leave Sanctioned and dates :
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NATURE OF LEAVE |
-FROM dt |
TO dt |
TOTAL DAYS sanctioned |
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Half Pay Leave |
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Commuted leave on Medical Grounds |
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Maternity Leave |
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Paternity Leave |
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Earned Leave |
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E.O.L on Loss of pay |
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6. Balance of Leave at Credit after this Sanction : Half pay Leave ——– days, Earned leave——–days
7. Date of Joining after expiry of leave he/she applied for : Dt——————————————
(Reposting date incase of Maternity/Paternity leave)
8. Whether necessary entries are made in the S.R. : YES
9. Dates permitted to avail as public Holidays (Prefix/suffix): Dt ————————
10. Remarks if any :——————————————————–
Copy to Individual,
Copy to Sub-Treasury Officer. Signature of Head Master,
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7) Paternity Leave
PROCEEDINGS OF THE HEAD MASTER, Z.P.S.S.________________
Present : Sri. ___________________________________
Proc.No. /20 . Date:
Sub : Estt.-Sec.Edn.–Z.P.S.S._________________________ – Sanction of Paternity Leave to
Sri_________________________.__________________________ – Orders- Issued.
Ref : 1 ) GO.M.S.No.40, Dated. 07-05-2002.
2 ) G.O.Ms.No.231, FIN & PLANING DEPT. DT.16-9-2005
3)Cir.Memo No.20129-C/454/FR.I/2010; dated:21.07.2010
4) Application of the individual, Dt
* * * * *
ORDER
Adverting to the above subject & reference Sri._____________________________
_________________________________________working under my control has submitted his proposals for sanction of Paternity leave.
Hence as per the powers deligated to me vide Ref. 1 and in view of orders issued in Ref.2 Sri..__________________________________________________________________________is hereby sanctioned Paternity Leave with full pay w.e.f. from_________________to____________ for ( ) days under A.P.L.R.1933 on the basis of Medical Certificate
The same may be entered in the original Service Register of the Individual.
HEAD MASTER,
Z.P.S.S._____________________
COPY TO:
1. The D.E.O. _________________________ for information.
2. The Individual.
3. The Stock file.
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8) Preservation of EL
PROCEEDINGS OF GEZETTED HEAD MASTER ,ZPHS …………………………………
PRESENT:
Proc.Rc.No : Date :
Sub:-Edn-Sec Edn-ZPHS, …………………… -………….Election Duty ……..-Preservation of earned Leave to
the certain teachers-Performed Duties in summer Vacation-Orders-issue
Ref: 1. Memo.No.20214/PE-Ser.I/2009,dated:04-01-201
2. G.O.Ms No.40, Edn, dated: 07.05.2002
3. Application & Duty Certificate of the Individual.
In pursuance of the above sub.& ref. ,the under mentioned teachers working under my control have submitted their proposals for preservation of earned leaves for not availing summer vacation for their respective period and date specified against their names in connection with ………………….. Election Duty-……………….
Hence in terms of references and the attendance certificate of the individuals, the Gazetted Head Master , ZPHS,………………………………. is pleased to sanction earned leaves as specified against their names under F.R 82 as details given below.
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S.No |
Name Of The Employee |
Designation |
Duty period |
No. Of Days |
No Of E.L.s Preserved |
Remarks |
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Necessary entries are made in the Service register of the individuals
Copy to: Gazetted Head Master
1. The office ZPHS,
2. The Individuals
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Preservation of EL for Election Duty
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9) Promotion Pay Fixation
PROCEEDINGSOF THE HEADMASTER, ZPHS,
PRESENT:-
Proc. Rc. No. Dated:
Sub:- APSESS – Pay fixation of…………………………………. in the Promotion Post initially on the date of promotion i.e., on ……………… – Orders – Issued
Ref:- 1. G.O.Ms.No.213, Dated: 27.8.2005.
2. G.O.Ms.No.241, Dated: 28.9.2005.
3. G.O.Ms.No.201, dated: 10.7.2006.
4. G.O.Ms.No.40 Education (Ser –V) Dept.,dt.7.5.2002.
5. Proceedings of the DEO —————————-
6. MEO, MP ——————————————————
7. Application of the individual dt…………………. –ooOoo-
ORDERS
Under the provisions laid down in the Government Orders read above, on the strength of proposals submitted by ———— ) ,ZPHS. – vide reference 7th and in terms of orders issued under reference 5th , Sri ——————————– has been transferred on promotion as SA ( ) and posted to Zilla Parishad High School, ————————– in the vacant post
As per the proceedings 6th and 7th cited the incumbent has reported to duty in the promotion post on 25-03-2012 Forenoon
In view of the above the Head Master,ZPHS—————– is pleased to fix the pay of ———————— on the date of promotion on —————– initially in the scale of Rs. —————————————————————————————————
is as follows.
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Date |
Grade and Pay |
Details of events |
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Existing pay as per SR Page No. |
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Pay fixed under FR 22(a)(i) read with 31 (2) |
He is eligible monitory benefit w.e.from —————-and his pay will be re-fixed on the date of her next increment in the lower post i.e., on ———————- under FR 22(B).
The pay fixation now sanctioned is subject to review as and when it is found irregular and excess paid if any shall be recovered and re-fixed as per rules
HEADMASTER,
To
The individual concerned.
Copy to the STO
Copy to School File
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Promotion Pay Fixation Proceedings
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10) Re Posting Orders after Maternity Leave
PROCEEDINGS OF THE HEAD MASTER, Z.P.H.S, _______________
Present: Sri. ___________________________________
Proc.No. /20 Dates:
Sub: Estt.-Sec.Edn –Z.P.H.S.__________________________________ -Reposting orders of
Smt._________________________________________________ – Orders – Issued.
Ref: 1) GO.M.S.No.40, Dated. 07-05-2002.
2) H.M. Z.P.S.S._______________________ PROCS.NO.________DATED________
3) Application of the individu
* * * * *
ORDER
Adverting to the above subject & reference Smt._____________________________
________________________working under my control, who was proceeded on Maternity Leave w.e.f. from_________________________to _______________ vide ref.2 has applied for reposting orders on ________________________for sanction of maternity leave.
Hence as per the powers delegated to me vide Ref. 1 Smt.________________________
____________________________________________________is hereby reposted at her original place i.e.,___________________________________________________________ on__________________
The same may be entered in the original Service Register of the Individual
HEAD MASTER,
Z.P.S.S._______________
COPY TO:
1. The D.E.O. _____________________for information.
2. The Individual.
3. The Stock file.
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Reposting Orders after Maternity Leave
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11) SSC Age Condonation
PROCEEDINGS OF HEAD MASTER————————,—————————
PRESENT :: Sri/Smt————————————————-
R.C.No: Dt:
| Sub:- | Examinations – S.S.C. Public Examinations March, 2013 Condonation of Age for the Period of short fall of age for the completion of 14 years of age orders – Issued.
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| Ref: |
1. |
Proposals received from the Parents concerned. |
2. GOMS NO 40 Edn DT 7-5-02
** *
In pursuance of the orders issued in Govt. Memo No. 195/Edn, dt. 28-7-97, communicated in proceedings Rc. No. 109/B2/99 dt. 3-1-2000 by the Director of Government Examination, A. P. Hyderabad, HEADMASTER————————
HIGH-SCHOOL————————————————————————is pleased to grant age condonation to the following candidates for the period of short fall of age as mentioned against the names of the candidates for the completion of 14 years of age as on 31-8-2012 for appearing SSC Public Examinations, March, 20…
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Sl. No. |
Name of the REGULAR candidate with School address |
Date of Birth |
Short fall of age to be condoned |
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Years |
Months |
Days |
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HEAD MASTER |
To
The individual concerned.
Copy to DEO,____________ALONG WITH NR
NOTE ;–FOR REGULAR STUDENTS ZPHS/GOVT HM IS COMPETENT TO EXEMPT THE AGE AS PER GO MS NO 40 EDN DT 7-5-02
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12) Step Up
Z.P.HIGH SCHOOL, ——————————
PROCEEDINGS OF THE HEAD MASTER
PRESENT: Sri / Smt. —————————————————————————————–
R.C.No. ——————– Date. ———————————-
Sub: School Education – Sri/Smt. ———————————————————-
School Asst. ( ), Z.P.H.SCHOOL, ————————————-, stepping up
of Pay on par with his/her Junior Sri/Smt. ——————————————,
School Asst. ( ) Z.P.H.SCHOOL, ———————————–, in RPS – ——
ORDERS Issued.
Ref: 1.G.O.(P)NO.213, Fin.Dt.27.8.2005 ( 2). G.O.(P)NO.241, Fin.Dt.28.9.2005
3. G.O.(P)NO.180, Fin.Dt.29.6.2006 (4.) G.O.(P)NO.52, Fin.Dt.25.2.2010
5. G.O.(P)NO.93, Fin.Dt.3.4.2010
6. Govt.Cir.Memo.No.33327 – A/549/A1/PC-1/2009,Dt.13.3.2010
7. Govt.Cir.Memo.No.12254/133/PC II/2010,.Fin. dt.30.8.10
8. Application of Sri. —————————————————————————
9. Seniority Lists — (10) Service Register of Senior & Junior
O R D E R :
Sri / Smt. ————————————————————————, School Asst. ( )
Z.P.H.SCHOOL, ———————————————-, has stated that the circumstances leading for Stepping up of his/ her Pay ; on par with his/her Junior Sri/Smt. ——————————————————,S.A. ( ) Z.P.H.School, ——————————–,In his/her application. In terms of conditions laid down at para 6 of G.O 4th and para 3 & G.O. 5th read above as per check list. The proposal has been examined as detailed below.
It is noticed that the pay of the Junior, was fixed as per FR 22(B) ON PROMOTION / got the promotion after getting SG / SPP-1 Scale on AAS in feeder post and resulted drawal of more pay than Senior in RPS ——–. And also the unit of appointment for the both the feeder post is Guntur Dt. And subjects taught of same. In the light of fulfillment of above conditions as per the check list, the pay of Senior Sri/Smt. ——————————————————————, School Asst. ( ) Z.P.H.School, ——————————, is stepped up in the cadre of School Asst. ( ) on par with Junior Sri/Smt. —————————————————————————,School Asst. ( ), Z.P.H.School, —————————————–, from Rs. ————————–to Rs.———————-W.e.f. dt. ——————————, monitory benefit from dt. ———————————- in RPS ——–
The Senior is informed that any excess payment noticed at a later date due to errorneous in Pay fixation, the same will be recovered in lampsum from his/her pay and allowances as due as and when it comes into light and even after any type of retirement. Necessary entries are made in the Service Register of the senior. Check list and annexure appended herewith.
To the Individual
The S.T.O. ———————– HEAD MASTER.
CHECK LIST FOR STEPPING UP OF PAY SENIOR IN RPS ——————–
| S.No | Details / Parameter | SENIOR | JUNIOR |
| 1 | Name of the Employee | ||
| 2 | Designation
(a) Feeder Post (b) Promotion Post |
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| 3 | Date of appointment to the Feeder Post SGT / LP/PET/SA | ||
| 4 | Unit of appointment of Feeder Post | ||
| 5 | Mode of Recruitment to the Feeder Post | ||
| 6 | Date of appointment to AAS in the Feeder Post(SGT/LP/PET)
Special Grade ( 8 years ) SPP-I ( 16 Years ) SPP –II ( 24 Years ) |
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| 7 | Date of Promotion as ————— | ||
| 8 | Pay in the Lower cadre as on date of Promotion of Senior | ||
| 9 | Pay fixed on Promotion | ||
| 10 | Pay as on 1-7-2008 ( In case of step up of pay in RPS-2005 only |
11 FULLFILMENT OF CONDITIONS
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a) Both the senior and junior should have been drawing pay in an identical pay scale in RPS ——————– |
YES /NO |
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b) Senior as well as the junior should be promoted to the same category post carrying the same scale of pay under the same mode of Recruitment and the same unit of appointment in the lower category |
YES / NO |
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c) The pay of the junior in the lower category they have been less than or equal to that of the senior in the lower category prior to promotion of the senior to the higher post |
YES / NO |
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d) The anomaly should have arisen directly as result of the pay fixation of pay in the existing scales under AAS and continued as on date 1-7-2008 / ———————- |
YES / NO |
| 12. Pay Fixed on stepping of the pay | Rs. |
HEAD MASTER
ANNEXURE
STATEMENT SHOWING PAY ANOMALY FOR STEPPING UP OF PAY ON PAR WITH JUNIOR
| Date
From 1-7-03 / 1-7-08
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Particulars of Fixation | Pay & Scale of Pay of Senior Sri/ Smt.————————————–
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Pay & Scale of Pay of Junior Sri/ Smt.————————————– | Remarks
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CONSEQUENT PAY FIXATION OF SENIOR Sri/Smt. ———————AFTER STEP UP OF PAY
| Date | Old Pay & scale of Pay | New Pay & scale of Pay | Remarks |
HEAD MASTER
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